It is always a good idea to begin an analysis of projects that may be impacted by a recession or a downturn in the market. If you are lucky enough to have been awarded an SCA contract, you already possess one of the most stable revenue streams. It is more important than ever you retain SCA contract(s) and bring in new ones.
For better or worse, contracts are generally awarded based on price as long as operational and experiential criteria are met. It is important you utilize all means available to squeeze every bit of fat out of your bid. One way to help do this is to fully discharge the Health and Welfare obligation inside “bona fide” fringe benefit plans.
Below are a few tips to help win new contracts and retain current SCA contracts.
The best way to eliminate these extra costs is to account for Health and Welfare in your bids and in practical application through the compliant discharge into “bona fide” fringe benefits. This saves payroll taxes, reduces insurance costs, and reduces spend from General Assets. This will be a meaningful amount and could very well be the difference in being awarded a contract, or not.
When hiring a partner to manage your health and welfare spend, make certain it is a firm that is interested in the success of your business. When you hire your partner, you assume fiduciary responsibility therefore, it is important to ask very critical questions.
Since you are assuming a level of risk, you should document your selection process and monitor the services provided to determine if you need to make a change.
Some items to consider in selecting a provider:
The Office of Federal Contract Compliance Programs (OFCCP) announced the appointment of Marcus Stergio to fill the Ombudsman roll in the agency’s national office. The same day, OFCCP also announced the launch of the Contractor Assistance Portal, an online help desk. OFCCP Director Craig Lean noted these two steps focused on OFCCP’s broader initiative to improve transparency and their compliance assistance activities.
Stergio brings a breadth of experience, having served as the primary administrator of the dispute resolution process for several multi-national organizations and institutes. His first order of business is to work to resolve disputes raised by contractors, in conjunction with regional and district OFCCP offices. As such, he will work to assure that OFCCP is treating stakeholders fairly and in a consistent manner, while providing an independent perspective and facilitating communication between external stakeholders and OFCCP.
The launch of the Contractor Assistance Portal is a move to provide contractors and stakeholders more access to compliance assistance resources. The portal is an online help desk that helps federal contractors with laws and regulations enforced by OFCCP. The Portal was created in coordination with the U.S. Department of Labor’s Office of Compliance Initiatives to allow users to ask questions freely and access valuable reference materials.
OFCCP expects that contractors and stakeholders will find both the Ombudsman and the contractor assistance portal useful in assessing and implementing affirmative action compliance obligations.
Contractors and subcontractors bidding on Maryland state construction projects should be aware of the new “Responsible Payment of Employee Health Care Expenses” law which took effect July 1, 2019. The bill requires that all bidders, contractors, or subcontractors on a State-funded construction project to pay certain employee health care expenses.
“Employee health care expenses” are any costs for health care services, as defined by the bill unless the employee has coverage under another plan. State contractors will need to certify that they pay aggregate employee health care expenses of at least 5% of the wages; or that the employer pays 50% or more of the required premium necessary to obtain coverage by a credible health insurance plan. The certification process is less stringent before July 1, 2020.
The change does not apply to small businesses with fewer than 30 employees as well as minority business enterprises.
I recently attended a Department of Labor sponsored Prevailing Wage seminar where many of the sessions were geared toward new contractors. The last session I listened to discussed the 14(c) requirements and the major changes that have occurred.
Ability One contractors, through a certification process, could have employees who are severely disabled receive wages that are less than the federal minimum wage. I have read news stories that reported this violation of the federal minimum wage law, among other violations. Most of these reporters are unaware of the legislation in place that allows this to occur and write salacious reports about the employers involved. There are valid concerns that the goals of the AbilityOne program are out of alignment with the goals of subsequent legislation for the advancement of the disabled community, particularly full integration goals within the community. But, for those that don’t know about the program in general, here is some background.
The Ability One program seeks to create employment opportunities to people who are blind or have severe disabilities. It history traces back to the 1938 Wagner-O’Day Act. Over the years, the US has advanced the rights of people with disabilities as the economy has progressed to a digitally driven economy. Congress has only reconsidered the program once through the 1971 Javitz-Wagner-O’Day Act.
In recent years, the Federal Government has purchased $3.3 billion annually worth of goods and services from the 527 non-profit agencies that participate in the Ability One program. Since 2008, the Ability One non-profit agencies have employed approximately 47,000 people each year who are blind or severely disabled. In order to participate in the Ability One program, companies need to ensure at least 75% of the direct labor hours are performed by individuals with severe disabilities.
In the past, The Department of Labor has issued 14(c) certificates to Ability One participants and Non-Profit Agencies, but changes have occurred this year that intend to eliminate those certificates moving forward. The 14(c) certificates allow employers to pay workers with disabilities less than the minimum wage under a federal law dating back to the 1930s. This has always been a point of contention between employers and disability advocates who feel that integration into competitive employment is the ultimate goal of these programs. There have been a variety of studies and commissions that have attempted to study this issue and have provided recommendations to Congress to update the JWOD Act. Critics believe that the 14(c) certificates are no longer in alignment with the goals of the American Disabilities Act among other legislation.
Congress has elected to phase out the 14(c) certification process, which would effectually make Ability One contracts more margin thin than they already are. I have reached out to my clients to gauge the immediate impact of this and they believe it will make supporting these contracts more difficult. They indicate, and I have personally seen that the work performed on these contracts in the workshops is supported by additional staff that monitor these individuals working to ensure a safe and supportive environment. I have also seen how hard working and dedicated these employees are with a lower number of average sick or absentee days of work. They take great pride in their work and it provides them a great sense of purpose to be employed.
At The Contractors Plan, we work with many Ability One contractors and support their benefits administration on Service Contract Act contracts and we will continue to do so. I am offering my own experiences and knowledge to shed light on what these contractors are facing in the ever-changing regulatory environment. I would like to hear from Ability One brokers and clients on the impact this is having on their business and business partners. You can contact me at 512-527-5312.
Under the new leadership of Acting Labor Secretary Patrick Pizzella, the Department of Labor (DOL) is expected to move quickly on the final overtime rule. Understanding that once 2020 arrives all focus will turn to the elections, Pizzella has spoken of his commitment to focusing on what the department can realistically achieve during the remainder of this term.
Earlier this year, the DOL published a proposed rule that would make nearly a million more workers eligible to receive overtime pay. According to a Labor Department official, the final overtime rule is anticipated sometime between Labor Day and Thanksgiving.
Under the current rule, employees subject to the Fair Labor Standards Act with a salary of less than $23,660 per year ($455 per week) are entitled to overtime if they work more than 40 hours per week. Employers should pay particular attention to the final overtime rule as the DOL had proposed raising the salary threshold to $35,308 per year ($679 per week).
The proposed rule is a compromise between the current $23,660 threshold and the $47,476 cutoff that was adopted by President Barack Obama’s administration in 2016 but which later was blocked.
Though there is still time before the proposed overtime rule is expected to go into effect, employers should review current policies.
The prevailing health & welfare fringe benefits issued under the McNamara-O’Hara Service Contract Act (SCA) awarded before July 5, 2019 with Option Years on or after July 5, 2019 will utilize the new fringe rate of $4.54 per hour.
Additional SCA Health & Welfare Fringe Benefit Rate Information
All service contracts that contain paid sick leave (EO 13706) will utilize the lower fringe rate of $4.22 SCA health & welfare benefit rate.
For more information: Click Here To Read The Full Memo
After much scrutiny for his handling of a plea deal for the New York financier Jeffrey E. Epstein, Labor Secretary Acosta is stepping down. With pressure from both pollical parties to resign, Acosta announced his resignation which will take effect in one week; leaving the current labor Deputy Secretary Patrick Pizzella as acting secretary until the President names a permanent replacement.
Trouble arose for Acosta when Federal prosecutors recently unveiled new charges of sex trafficking and sex trafficking conspiracy against Epstein. Acosta was a U.S. prosecutor in Florida when Epstein received a plea deal to avoid significant jail time.
Considered by many as being more aggressively pro-business than Acosta, Pizzella is anticipated to move more quickly than his predecessor to reverse Obama-era regulations that trouble businesses. President Trump nominated Pizzella and was sworn into office by Acosta in April 2018, before which Pizzella served as a Member of the Federal Labor Relations Authority (FLRA), after being nominated by President Barack Obama and confirmed by the U.S. Senate to that post in 2013.
Pizzella has a long history of federal service holding positions at the Federal Housing Finance Board, Department of Education, Office of Personnel Management, Small Business Administration, and the General Services Administration.
The Employee Retirement and Income Security Act (ERISA) sets out specific employer responsibilities (fiduciary responsibilities) relating to the establishment and operation of a Group Health Plan. These fiduciary responsibilities include:
Employers may want to hire a firm, such as a 3rd Party Administrator, who is experienced in ERISA legislation and Plan operation, to help them comply with their responsibilities. The process of hiring an outside firm to help employers with their fiduciary responsibilities is not a process to be taken lightly. Employers must utilize diligence when hiring a firm to partner with regarding fiduciary oversight.
First off, the employer must ensure fees relating to the plan are reasonable. Next, the employer must verify that the partnering firm is capable of performing the services which it was engaged to perform and is knowledgeable in ERISA and other legislation which may impact Plan operation.
When choosing an outside firm, employers need to thoroughly document every step in the engagement process. Documenting the process helps ensure that it was fair, open, and honest. An employer’s diligence and documentation of the hiring process, including rationale for decision making, could be key if later challenged by individuals or entities such as the Department of Labor.
During the interview process, provide prospective firms with the same Scope of Work and ask them the same questions. This process should provide you with enough information to make an informed decision as to who would be the best firm for the employer to partner with.
The U.S. Small Business Administration (SBA) announced results from their Small Business Federal Procurement Scorecard. In fiscal year 2018, the federal government awarded 25.05 percent in federal prime contract dollars to small businesses, an increase from the year before.
The federal government has a small business target of awarding 23 percent of all prime contracts to small business, which each agency contributes. Agencies work with the SBA to set their prime and subcontracting goals from which their performance is measured. These goals include a mix of goals for small businesses owned by women, service-disabled veteran-owned small businesses, small disadvantaged businesses, and small businesses located in Historically Underutilized Business Zones (HUBZones).
In 2018 the scorecard showed that the prime contract dollar awards in all small business categories increased from the previous year. The federal government also surpassed its subcontract goals, awarding more than $79 billion in subcontracts to all small businesses.
The highest scoring agencies, those who meet or exceed their 2018 goals were the Departments of Commerce, Education, Homeland Security, Housing and Urban Development, Labor, Interior, Treasury, and Small Business Administration. The National Science Foundation was the lowest scoring agency reaching only 85 percent of their small business goals.
SBA continuously seeks to collaborate with federal agencies to expand small business opportunities for small business contractors to compete and win federal contracts. The individual agency scorecards released by the SBA, as well as a detailed explanation of the methodology are available at https://www.sba.gov/document/support–small-business-procurement-scorecard-overview.